The Council for the Development of Social Science Research in Africa (CODESRIA) invites applications to fill in the position of Editorial Assistant under the Publications Programme
In recent years, the CODESRIA Publications
and Dissemination Programme has undergone considerable expansion that has
translated into a significant increase in the number of books, monographs and
journals published by the Council, as well as in the organisation’s online
publication services. This expansion has necessitated additional human
resources with a view to further maintaining the role of CODESRIA as the
leading social science scholarly publisher on the African continent.
Responsibilities
Under the overall authority of the Executive
Secretary and the direct supervision of the Head of the Publications and
Dissemination Programme, the Editorial Assistant will be expected to contribute
actively and significantly to the day-to-day management of the CODESRIA programmes
that fall within their portfolio. S/he will also be required to play a key role
in enhancing the quality of the Council’s programme management by taking the
responsibility to assist on the day-to-day management of the CODESRIA publications.
Key Tasks
·
Ensure that all incoming manuscripts are properly
filed and registered;
·
Manage the tracking and storage of all manuscripts;
·
Maintain the in-house
database of manuscripts in progress;
·
Monitor deadlines and ensure that reminders are sent
out when required;
·
Closely monitor the progress of each manuscript through
the publishing process and document its status at every stage;
·
Maintain and update the authors’ register and ensure that
addresses and autobiographical information is up to date;
·
Take responsibility for all administrative work within
the Programme such as corresponding with authors/peer reviewers, preparing
contracts, vouchers, purchase orders, etc.;
·
Liaise with the staff of CODESRIA sister programmes
for the purpose of facilitating the publication process;
·
Ensure that the guidelines and deadlines of
the Publications and Dissemination Programme are adhered to;
·
Perform any other job required by the Head of Publications and/or
the Executive Secretary.
The Editorial Assistant will need to be a self-motivated
and target-oriented individual requiring minimum supervision.
Requirements
Candidates must:
·
Possess a minimum of a bachelors degree in Literature
or Project management from a recognised university or academic institution;
·
Have at least 3 years relevant work experience
·
Have qualifications and a demonstrable
experience in administrative or secretarial duties;
·
Be fully conversant with current information
technology and be able to use Excel,
Word, Access, etc.;
·
Be highly competent in spoken and written English
or French, with a good working knowledge of the other.
HOW TO APPLY
All applicants for this
position
are required to supply the following documents:
·
A written application;
·
A detailed CV describing the candidate’s professional
experience;
·
Three reference letters.
All application documents
should be sent to the address OR my email specified below:
The Executive Secretary
CODESRIA
Avenue Cheikh Anta Diop X Canal IV
P.O. Box 3304 CP 18524
Dakar, SENEGAL
E-mail: executive.secretary@codesria.sn
CLOSING DATE
All applications must
be received by 31st January 2014. Any application received after
this date will not be considered.
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