Office Management Secretary II – One Post - (Re advertised)

Office Management Secretary II – One Post - (Re advertised)

Tanzania Automotive Technology Centre – Nyumbu

Date Listed: Jun 26, 2013
Phone: No Calls Please
Area: Tanzania
Application Deadline: Jul 02, 2013

Position Description:
Reports To:Human Resources and Administrative Officer
Duties and Responsibilities
Typing letters, minutes, circulars and all documents required for the day to day running of the Centre’s affairs.
Receives telephone calls and book outgoing telephones as required.
Handles incoming mails with personal attention of the officer and ensures that mails and any related correspondences are well managed and delivered personally to the intended officer.
Receives visitors, ascertains the nature of their business and relays information to the boss concerned.
Keeps custody of classified documents and information.
Maintains and operates office equipment allocated to his/her office.
Secures safeguards and maintains in safe custody all confidential files and other sensitive documents/record.
Performs any other duties as may be assigned by the supervisor.
Qualifications and Experience
Certificate of Secondary Education Examination (CSEE)/ Advanced Certificate of Secondary Education Examination (ACSEE) with passes in English and Kiswahili, PLUS
Certificate in Secretarial Studies from a recognized Institution preferably Tanzania Public Service College with at least nine (9) years of relevant working experience in a reputable organization OR
Diploma in Secretarial Studies from a recognized Institution with at least three (3) years of relevant working experience in a reputable organization.
Computer certificate in Microsoft Office Windows Platform is essential.
Remuneration
Attractive remuneration package in accordance with the Institution’s salary scale
PGSS 11/12

The United Republic Of Tanzania
President’s Office
Public Service Recruitment Secretariat
Ref. Na Ea.7/96/01/E/03 18th June, 2013
Vacancies Announcement
On behalf of Capital Development Authority(CDA), Tanzania Industrial Research and Development Organization (TIRDO), The e-Government Agency (eGA), Marine Parks and Reserves Authority, Tanzania Investment Centre, Tanzania Food and Nutrition Centre, Tanzania Electrical, Mechanical and Electronics Services Agency (TEMESA), College of African Wildlife Management – Mweka, Tanzania Automotive Technology Centre (TATC), National Museum of Tanzania, Dar es Salaam Institute of Technology (DIT), Institute of Social Work (ISW) and Tanzania Tobacco Board (TTB) the Public Service Recruitment Secretariat invites qualified Tanzanians to fill 36 vacant post in the above public institutions.
NB: GENERAL CONDITIONS
All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.
Applicants should apply on the strength of the information given in this advertisement.
The title of the position and institution applied for should be written in the
subject of the application letter and marked on the envelope; short of which will make the application invalid.
Applicants must attach their detailed relevant certified copies of Academic
certificates:- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.2
- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
- Form IV and Form VI National Examination Certificates.
- Computer Certificate
- Professional certificates from respective boards
- One recent passport size picture and birth certificate.
FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
Testimonials, Partial transcripts and results slips will not be accepted
Presentation of forged academic certificates and other information in the CV will necessitate to legal action
Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November 2010.
Applicants who have/were retired from the Public Service for whatever reason should not apply.
Applicants should indicate three reputable referees with their reliable contacts.
Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)


Application Instructions:
Dead line for application is 02nd July, 2013 at 3:30 p.m
Applicants with special needs/case (disability) are supposed to indicate
Women are highly encouraged to apply
Only short listed candidates will be informed on a date for interview
Application letters should be written in Swahili or English
APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:
Secretary
Public Service Recruitment Secretariat,
P. O. Box 63100
Dar es Salaam

OR Katibu
Sekretarieti ya Ajira katika Utumishi wa Umma
S. L. P 63100,
Dar es Salaam.