Administrative Assistant
TelecommunicationDate Listed: Apr 19, 2013
Email Address: Click to Email
Phone: No Phone Calls
Area: Dar Es Salaam
Application Deadline: Apr 26, 2013
Start Date: May 02, 2013
Position Description:
Primary Responsibilities /strong>
§ Provide secretarial support and administrative support in order to ensure effective and efficient office operations
o Collect and process incoming mail and outgoing mails as well as prioritizing important matters
o Takes care of hotel bookings, flight reservations,
o Sets up internal and external meetings
o Schedule appointments
o Take minutes on all company meetings and keep track of/and follow up action points
o Prepare meeting packages and distributes
General Administrative issues;
o Coordinates courier services and monitors accounts (DHL/EMS)
o Follow up on drivers, housekeepers and gardeners
o Print and hang on notice board memos, new policies, new procedures
o Order and maintain office supplies
o Update monthly schedule for board rooms
o Make sure groceries are ordered and distributed as needed
o Deal with non -citizens work permits i.e. requests and renewals
o Prepare packages for board meetings
o Compile and maintain telephone directory of numbers and addresses
Fleet Management
o Keep track of company vehicles
o Follow up on fuel consumption per vehicle and driver
o Follow up of invoices for rental cars
Application Instructions:
Job Qualifications/strong>
§ Diploma in Business Administration or any related field
§ 2 years of administrative work experience
§ Administrative training is an added advantage
§ Excellent communication skills both written and verbal
§ Basic arithmetic skills
§ General office skills
§ Computer skills – Microsoft office suite
§ Good phone skills
§ Able to type 30 wpm
§ Customer service skills
Other Qualifications
§ Must be 18 years of age or older
§ Good organizational skills
§ Pays attention to details
§ Speak English and Kiswahili language
§ Flexible, reliable, adaptable, responsible
EXPERIENCE AND TRAINING
§ Administrative or clerical training
§ Computer training
§ Customer service training
CERTIFICATES AND LICENSES REQUIRED
§ Microsoft office suite certificates
§ Clean driving license
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