Administrative Assistant
Telecommunication

Date Listed: Apr 19, 2013
Email Address: Click to Email
Phone: No Phone Calls
Area: Dar Es Salaam
Application Deadline: Apr 26, 2013
Start Date: May 02, 2013


Position Description:
Primary Responsibilities /strong>
§  Provide secretarial support and administrative support in order to ensure effective and efficient office operations
o   Collect and process  incoming mail and outgoing mails as well as prioritizing important matters
o   Takes care of hotel bookings, flight reservations,
o   Sets up internal and external meetings
o   Schedule appointments
o   Take minutes on all company meetings and keep track of/and follow up action points
o   Prepare meeting packages and distributes

General Administrative issues;
o   Coordinates courier services and monitors accounts (DHL/EMS)
o   Follow up on drivers, housekeepers and gardeners
o   Print and hang on notice board memos, new policies, new procedures
o   Order and maintain office supplies
o   Update monthly schedule for board rooms
o   Make sure groceries are ordered and distributed as needed
o   Deal with non -citizens work permits i.e. requests and renewals
o   Prepare packages for board meetings
o   Compile and maintain telephone directory of numbers and addresses

Fleet Management
o   Keep track of company vehicles
o   Follow up on fuel consumption per vehicle and driver
o   Follow up of invoices for rental cars


Application Instructions:
Job Qualifications/strong>
§  Diploma in Business Administration or any related field
§  2 years of administrative work experience
§  Administrative training is an added advantage
§  Excellent communication skills both written and verbal
§  Basic arithmetic skills
§  General office skills
§  Computer skills – Microsoft office suite
§  Good phone skills
§  Able to type 30 wpm
§  Customer service skills
Other Qualifications
§  Must be 18 years of age or older
§  Good organizational skills
§  Pays attention to details
§  Speak English and Kiswahili language
§  Flexible, reliable, adaptable, responsible
EXPERIENCE AND TRAINING                                  
§  Administrative or clerical training
§  Computer training
§  Customer service training
CERTIFICATES AND LICENSES REQUIRED
§  Microsoft office suite certificates
§  Clean driving license
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