Head of Procurement Management Unit (One Post)

Head of Procurement Management Unit (One Post)

Arusha Urban Water Supply and Sewerage Authority (AUWSA)

Date Listed: Apr 10, 2013
Phone: No Calls Please
Area: Arusha
Application Deadline: Apr 30, 2013

Position Description:
Reports to:Managing Director
Qualifications and Experience
Must be a holder of either;
Degree or Advanced Diploma in Materials Management and Supply/Procurement and Supply Management / Procurement and Logistics Management.
Must be registered by the Procurement and Supplies Professionals and Technicians Board as an Authorized Procurement and Supplies Officer / Stock Verifier. Should have at least 3 years working experience in procurement and supply functions in a reputable large/medium business organization.
Must have knowledge and skills on Public Procurement Act (PPA) 2004 and its related regulations.
Must have strong IT knowledge.

Main Duties & Responsibilities
Head of Procurement Management Unit (PMU) responsible for administrative issues on day-to-day basis. ii. Perform 'all the functions of procurement in accordance with provisions contained in the Public Procurement Act No: 21 (2004) Section 35 and particularly:
Manage all procurement and assets disposal by tender activities of the procuring entity except adjudication and the award of contract;
Support the functioning of the Tender Board;
Implement the decisions of the Tender Board;
Liaise directly with the Authority on matters within its jurisdiction;
Act as a secretary to the Tender Board;
Plan the procurement and disposal by tender activities of the procuring entity;
Recommend procurement and disposal by tender procedure;
Ensuring     establishment       of      periodic      materials
requirements of the Authority and ensure their timely procurement at minimum cost and with due regard to quality and quantity specifications.
Ensuring availability of policy, standards and procedures for acquisition, storage and issue of all materials and services required for the proper operations and maintenance of the water supply and sewerage systems.
Ensuring coordinated procurement of materials and service in compliance with Authority's tendering and ordering procedures.
Review and ensure approval all purchase orders before they are issued to suppliers.
Ensuring timely deliveries of purchased materials and takes appropriate corrective action on any delayed items,
Monitoring all available information sources on market trend that may have an effect on pricesl1ead times and make recommendations for action to the Managing Director.
Ensuring that the Authority is continuously informed of new water materials and shipment techniques.
Co-ordinate with departmental and sectional heads for the salvage of usable materials and the disposition of absolute and non - salvageable items.
Oversee the implementation and use of stores, procedures and documentation for:-
Goods receiving, inspection and quality control.
Materials handling and stock recording.
Materials requisitioning and issuing.
Materials keeping and store cards recording.
Housekeeping and security of materials.
Carry out stocktaking as per prescribed requirement.
Establish, evaluate and maintain reliable primary and secondary sources of materials supply to ensure continuity of the Authority's operations
Close follow up of suppliers to ensure timely deliveries of purchased materials and take appropriate correction action on any delayed items
Ensure proper implementation of stores procedure' and documentation
Periodic inspection and stock taking of inventories.
Ensure proper record keeping system is maintained for all inventories.
Carrying out stock balancing in quantity and value every month, quarter, half year and end of the year.
Carry out annual stock taking of all materials, movable and immovable fixed assets
Timely and correctly answering of audit queries relating to procurement and supplies.
Perform any other duties as may be assigned by the Managing Director.
Package:
Most competitive salary and remuneration in line with AUWSA Scheme of Service and Salary Structure will be offered to the right candidate, having relevant qualifications, required skills and experience.
Please submit your application letter together with detailed current-certified curriculum vitae, which includes your complete contacts details, copies of qualification certificates and enclosing two letters from referees with their contacts (mobile, box numbers, and e-mail).
Note:
For Head of Procurement Unit the two referee's letters should be from either of the following registered Board (NBAA / PSPTB) with their contacts (mobile, box numbers, and e-mail).
In addition to the qualifications mentioned above, the incumbent is expected to posses the following:
High integrity and ability to adopt changes quickly.
Capacity to work hard under pressure and meet strict deadlines.
Ability to work together as a team, establish and maintain effective working relations with different people and stakeholders.
Ability to work under minimum supervision.


Application Instructions:
Applications should be addressed to the undersigned, so as to reach not later than
Managing Director,
Arusha Urban Water Supply & Sewerage Authority
P.O.BOX 13600,
Arusha.
Wachagga Road: P.O. Box 13600, Arusha Tel: + 250 4163, 250 6124, Fax: 2504163, 2548981 E-Mail auwsa@habari.co.tz.auwsa@auwsa.or.tz

 Website Link below
AUWSA is an equal opportunity employer, women are highly encouraged to apply.
Only short listed candidates (who meet requirements) will be considered and invited for an interview.