Procurement Administrator Assistant

Procurement Administrator Assistant

AndBeyond Travel Limited

Date Listed: Oct 9, 2012
Email Address: Click to Email
Phone: +255 27 254 8078
Area: Arusha
Application Deadline: Oct 16, 2012
Start Date: Nov 01, 2012


Position Description:
Key Outputs

• Invoice goods out to lodges through Quick Books;
• Submit unlisted items requested by lodges to Warehouse Manager using appropriate form, along with necessary documents;
• Receive all orders from lodges regarding dry goods, cleaning materials, perishables, etc and cc Procurement Manager;
• Accurately convert lodge orders to Quick Books Sales Orders sheet, check LPO attached and attach Arusha CPO number;
• Have all lodge orders signed off by Procurement Manager;
• Ensure all orders are placed according to supplier preference and Arusha preferred suppliers;
• Record all non-R and M received goods into Quick Books system;
• Submit items for pro-formas to Procurement Manager;
• Place orders on "unusuals" as per pro forma from Procurement Manager;
• Assist R and M Buyer with R and M orders as necessary, as time allows;
• Sort order issues between lodges and Arusha Procurement Department;
• Check all orders upon delivery, using prices on order sheet compared to the invoice provided by the Supplier;
• Print out blank and partially completed stock take sheets for weekly and monthly stock takes;
• Assist in stock takes by transcribing stock take numbers from stock take sheets, filled in by the Warehouse Manager, onto the final stock take sheet and sorting issues/ balancing stock take sheets;
• Assist in any other duties as assigned within designated department, or in the greater AndBeyond Company, as necessary.

KNOWLEDGE REQUIRED (QUALIFICATIONS OR TRAINING PROGRAMS)

• CPA
• At least 2yrs of experience in Accounts background
• Quick Books or similar accounting package
• Microsoft Outlook and Word
• Extended knowledge in Excel will be a credit
• Administration skills

 Characteristics

• Good Interpersonal Skills
• Sense of urgency
• Honesty
• Passionate about guest delight
• Attention to detail
• Diligence and self-motivation to meet deadlines and keep on top of your job
• Willingness/ability to share information and teach and inspire others

Application Instructions:
Please send your CV and Cover Letter to the Email Link above
Applications close on the 16th October
We will only respond to applications which we feel have the correct qualifications for an interview
We reserve the right not to make an appointment