Accounts Officer
Shugulika Recruitment

Date Listed: May 6, 2013
Email Address: Click to Email
Phone: +255 22 266 7941
Area: Dar Es Salaam
Application Deadline: May 17, 2013


Position Description:

JOB DESCRIPTION :
To Manage company finance in line with Corporate Finance Objective, policy and guidelines. To provide active support in development of PLI, IT and Admin functions.
 
 
SUPERVISION
 
 
Direct supervision of All personnel in Finance Department including Accounts Assistants; Tally Clerks and Company Clerks.
 
 
Supervision includes direction, on-the-job training, monitoring performance, appraisal and performance assessment
 
 
 
 
 
DIRECT RESPONSIBILITIES
COSTING
Costing systems
 In cooperation with the Company Finance Function, set up, implement, maintain and improve the costing systems and in line with the specific contract requirements.
Accounting codes: Ensure costs incurred are correctly allocated to Company Standard Accounting codes and Cost centers.
Cost centers: Design and seek approval for contract specific cost codes, Implement cost center reporting within the Accounting System.
Cost centers: Design and seek approval for contract specific PED cost centers by machine/Equipments; ensure all PED costs are allocated to individual machines/Equipments. Enable reporting of costs by machine/Equipment.
 
REPORTING
Coordination
 Meet Financial Controller in a weekly basis to discuss company financial performance, identify and understand results by profit center. Recommend action to enhance financial and operational performance.
 
Monitor expenditure
 Monitors expenditure against limits, budgets, forecast, approvals
 
Daily costing
 Prepare daily ‘live’ costing, analyze and explain variances against budget and forecast
 
Weekly costing
Monthly Financial Reporting
Compile a monthly financial report, highlighting profit center performance and performance against budget, forecast
Variances and risks to be highlighted, explained, reported and understood by Chief Executive Officer and Financial Controller
 
Expenditure approval
 Ensure appropriate pre-approval is obtained for expenditure in line with Company policy. Question unbudgeted / over-budget expenditure. Ensure CAPEX, property lease, external hire is referred for pre-approval.
 
Asset Register Monthly Update
Update the asset register monthly regarding hours worked by each machine, machine movements.
 
Reserve Account Controls
Responsible for the updating PED Component, Undercarriage and Tyre Reserve accounts.
Check approvals, costing to machine/Equipments
Prepare a monthly reconciliation and submit as part of the monthly financial report.
 
Company Monthly Cash Flow forecast
 
 Prepare monthly Company cash flow forecasts
 
Contract Financial Forecasts
Prepare quarterly and annual financial forecasts in cooperation with Operations Management; submit to Financial Controller and Div
 
 
 
DIRECT RESPONSIBILITIES
COSTING
Costing systems
In cooperation with the Company Finance Function, set up, implement, maintain and improve the costing systems and in line with the specific contract requirements.
Accounting codes: Ensure costs incurred are correctly allocated to Company Standard Accounting codes and Cost centers.
Cost centers: Design and seek approval for contract specific cost codes, Implement cost center reporting within the Accounting System.
Cost centers: Design and seek approval for contract specific PED cost centers by machine/Equipments; ensure all PED costs are allocated to individual machines/Equipments. Enable reporting of costs by machine/Equipment.
 
REPORTING
Coordination
 Meet Financial Controller in a weekly basis to discuss company financial performance, identify and understand results by profit center. Recommend action to enhance financial and operational performance.
 
Monitor expenditure
 Monitors expenditure against limits, budgets, forecast, approvals
 
Daily costing
 Prepare daily ‘live’ costing, analyze and explain variances against budget and forecast
 
Weekly costing
Monthly Financial Reporting
 Compile a monthly financial report, highlighting profit center performance and performance against budget, forecast
Variances and risks to be highlighted, explained, reported and understood by Chief Executive Officer and Financial Controller
 
Expenditure approval
 Ensure appropriate pre-approval is obtained for expenditure in line with Company policy. Question unbudgeted / over-budget expenditure. Ensure CAPEX, property lease, external hire is referred for pre-approval.
 
Asset Register Monthly Update
 Update the asset register monthly regarding hours worked by each machine, machine movements.
 
Reserve Account Controls
 Responsible for the updating PED Component, Undercarriage and Tyre Reserve accounts.
Check approvals, costing to machine/Equipments
Prepare a monthly reconciliation and submit as part of the monthly financial report.
 
Company Monthly Cash Flow forecast
 Prepare monthly Company cash flow forecasts
 
Contract Financial Forecasts
Prepare quarterly and annual financial forecasts in cooperation with Operations Management; submit to Financial Controller and Div
 
 
KEY PERFORMANCE INDICATORS
 
 
Costing Systems
Forecasts Operations and PED
Monthly Financial Reporting; analysis of Actuals vs Budgets
PED Reserve Accounts Control and Monthly Recons
Balance Sheet accounts reconciliation
 
 
ATTRIBUTES
 
 
Degree (BCom or equivalent) or equivalent experience
 
 
Formal accounting training (CPA(T) or equivalent) or equivalent through experience
 
 
Key member of Company Management Team
 
 
Professional, responsible, reliable, analytical, incisive
 
 
Capability to lead, direct, train, mentor and counsel sub-ordinates
 
 
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